Fathom vs Fireflies (2026): which AI meeting recorder should you pick?
Pick Fathom if you want the most generous free plan and a sales team setup with CRM field sync, deal views and coaching scorecards; pick Fireflies.ai if you want the lowest per-seat price on annual billing, a long list of integrations and AI add-ons like skills and voice agents. Both record, transcribe and summarize calls well, so the choice is about plan structure and what you do with the calls after.
Disclosure: I use neither tool day to day. At OneGTM I take meeting notes in Granola and keep call recordings in Attio, and I have no commercial relationship with Fathom or Fireflies. Prices below were checked on each vendor's pricing page on 1 November 2026.
Key takeaways
- Fathom's free plan includes unlimited recordings and transcription; Fireflies Free caps storage at 400 minutes per team.
- Fireflies Pro is $10 per seat per month billed annually ($18 monthly); Fathom Team is $15 per user per month annually ($19 monthly) with a 2 user minimum.
- Fathom Business ($25 annually, $34 monthly) adds CRM field sync, Deal View and AI scorecards.
- Fireflies Business ($19 annually, $29 monthly) adds unlimited storage, video recording and conversation intelligence.
- Fireflies meters some AI features with credits: 20 on Free and Pro, 30 on Business, 50 on Enterprise.
Fathom
Fathom
An AI meeting recorder with unlimited free recordings, instant summaries, clips and playlists, and sales features like CRM field sync and coaching on Business.
Best for: Sales and CS teams that want a free start and coaching later
Pricing: Free $0; Premium $16 per user per month annually or $20 monthly; Team $15 annually or $19 monthly (2 user min); Business $25 annually or $34 monthly (2 user min); Enterprise via sales.
Fireflies.ai
Fireflies.ai
A meeting bot and transcription platform with AI summaries, topic trackers, conversation intelligence and 40+ app integrations.
Best for: Teams that want low annual per-seat pricing and broad integrations
Pricing: Free $0; Pro $10 per seat per month annually or $18 monthly; Business $19 annually or $29 monthly; Enterprise $39 per seat per month billed annually.
Also consider
Granola
A bot-free AI notepad that turns your own notes and the transcript into clean summaries, with HubSpot and Attio sync on Business.
Best for: Reps who want polished notes without a bot
Pricing: Basic $0; Business $14 per user per month; Enterprise $35 per user per month (billing basis not split on the page).
Otter.ai
A transcription-first bot with live transcripts and Salesforce or HubSpot sync from Pro.
Best for: Teams that want full transcripts on a budget
Pricing: Basic free; Pro $8.33 per user per month annually or $16.99 monthly; Business $19.99 annually or $30 monthly.
Prices are from each vendor's site as of November 2026 and change often, so check before you buy. This is an opinionated list, not a paid ranking. Some links are referral links that may earn us a credit; that never changes what you pay or who makes the list.
Fathom vs Fireflies.ai at a glance
| Tool | Best for | Starting price |
|---|---|---|
| Fathom | Sales and CS teams that want a free start and coaching later | Free $0 |
| Fireflies.ai | Teams that want low annual per-seat pricing and broad integrations | Free $0 |
| Granola | Reps who want polished notes without a bot | Basic $0 |
| Otter.ai | Teams that want full transcripts on a budget | Basic free |
Starting prices as published by each vendor in November 2026.
Fathom vs Fireflies.ai: side by side
| Fathom | Fireflies.ai | |
|---|---|---|
| Free plan | Unlimited recordings and transcription, instant summaries | Unlimited transcription, limited AI summaries, 400 minutes storage per team |
| Cheapest paid plan | Team $15 per user per month annually, $19 monthly (2 user min) | Pro $10 per seat per month annually, $18 monthly |
| Mid tier | Business $25 annually, $34 monthly | Business $19 annually, $29 monthly |
| Enterprise | Talk to sales | $39 per seat per month, billed annually |
| Storage | Unlimited on all plans | 400 min per team (Free), 8,000 min per seat (Pro), unlimited (Business, Enterprise) |
| Capture | Bot, or bot-free capture (Mac beta) | Bot, Chrome extension, mobile app |
| CRM sync | Summary sync (3 users per domain on lower tiers); field sync on Business | App and CRM integrations on Pro and up |
| Coaching / analytics | Coaching metrics and AI scorecards on Business | Conversation intelligence on Business |
| AI credits | Not used; some features marked limited use on lower tiers | 20 (Free, Pro), 30 (Business), 50 (Enterprise) |
| SSO / SCIM | Enterprise | Enterprise |
| Guarantee or discount | 90 day guarantee on paid plans | Up to 44% off on annual billing |
As published on each vendor's own site on November 1, 2026. Plans and prices change often, so check before you buy.
Fathom vs Fireflies.ai pricing compared
For a 10-person team on annual billing, Fireflies Pro costs $100 a month and Fathom Team costs $150 a month. Step up to the tiers sales teams usually want and Fireflies Business runs $190 a month against Fathom Business at $250 a month. On monthly billing the gap narrows: Fireflies Business is $290 and Fathom Business is $340 for the same 10 seats.
Fathom is cheaper at the bottom because its free plan is genuinely usable for an individual: unlimited recordings, transcripts and instant summaries. Fireflies Free caps total storage at 400 minutes for the team, which a busy rep fills in a week or two, so most Fireflies users end up on Pro. Fathom's paid team plans also require at least 2 users.
- Fathom Free: $0, unlimited recordings, transcription, instant summaries, clips and playlists.
- Fathom Premium (individuals): $16 per user per month annually or $20 monthly, adds advanced summaries, action items and the meeting assistant.
- Fathom Team: $15 annually or $19 monthly per user, 2 user minimum, adds team search, shared playlists and collaboration.
- Fathom Business: $25 annually or $34 monthly per user, adds CRM field sync, Deal View, coaching metrics and custom summaries.
- Fireflies Pro: $10 per seat per month annually or $18 monthly, unlimited AI summaries, 8,000 minutes storage per seat, integrations.
- Fireflies Business: $19 annually or $29 monthly per seat, unlimited storage, video recording, conversation intelligence; Enterprise $39 annually adds SSO and SCIM.
Features compared
Both tools join your calls, transcribe them and write summaries within minutes. Fathom leans into the sales workflow: deal views, scorecards and writing meeting insights into specific CRM fields. Fireflies leans into breadth: more integrations, topic trackers, an AI credit system for extras like skills, a personal assistant and voice agents.
- Summaries: Fathom gives instant summaries free and 15+ expert templates (BANT, Sandler and others) on paid plans. Fireflies limits AI summaries on Free and makes them unlimited from Pro.
- CRM: Fathom pushes summaries to HubSpot and Salesforce and writes to specific fields on Business. Fireflies sends meeting data to your CRM on Pro and up.
- Coaching: Fathom Business has coaching metrics and AI scorecards. Fireflies Business has conversation intelligence: sentiment, talk time, topic trackers.
- Deal context: Fathom Business has Deal View and Customer view pages that group calls by deal or account. Fireflies does not list an equivalent on its pricing page.
- Storage: Fathom stores unlimited calls on every plan. Fireflies caps Free and Pro storage.
- AI extras: Fireflies meters skills, its personal assistant and voice agents with monthly AI credits. Fathom offers Ask Fathom chat, with account-wide chat limited by tier.
- Developer access: Fathom lists a public API and MCP. Fireflies has an API with team-pooled limits on Business and documented rate limits.
Who should pick Fathom
- You want a free recorder for yourself with no storage cap.
- Your team runs HubSpot or Salesforce and wants call insights written into CRM fields.
- Sales managers want coaching scorecards and a deal-level view of calls.
- You value the 90 day guarantee on paid plans while you test it.
Who should pick Fireflies.ai
- You want the lowest annual per-seat price: $10 on Pro, $19 on Business.
- You need lots of integrations across CRM, project tools and dialers.
- You want AI extras like skills, a personal assistant or voice agents and are fine with credit metering.
- You want a published Enterprise price ($39 per seat per month annually) instead of a sales call.
The verdict
If you are a sales team that wants coaching and CRM field sync, Fathom Business is the stronger product, and its free tier is the best way to trial a notetaker without a card. You pay roughly $6 more per seat per month than Fireflies Business on annual billing for those sales features.
If you mainly want transcripts, summaries and integrations at the lowest price, Fireflies Pro at $10 per seat per month annually is hard to beat, as long as 8,000 minutes of storage per seat is enough.
For my own work I use Granola for notes and Attio for recordings, because my CRM is Attio and I want notes and recordings in the same place as the deal. If you are on HubSpot or Salesforce, either Fathom or Fireflies will serve you well.
Sources
Every price and feature claim above was checked on these pages on November 1, 2026. Something out of date? Email team@getaob.com.
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